What a great question! And one that I think a lot of people ask. After all, you can set reminders on Google Keep just like you can on Google Tasks, you can put details into each and both show up in Google Calendar.
So why choose one over the other? Do you even have to choose? This article may help you answer those questions a bit more easily.
| Do you want to | Then choose |
| Add lots and lots of unstructured information to a note | Google Keep |
| See notes in a poster format | Google Keep |
| Add drawings, web content, images and audio to notes | Google Keep |
| Share notes with other people | Google Keep |
| Add a location based reminder (like for a shopping list) | Google Keep |
| Create a Google Doc from a note or notes | Google Keep |
| Link a Google Doc, Sheet or Slide to a note for referencing purposes | Google Keep |
| Search for notes by colour or label | Google Keep |
| View reminders on Google Calendar | Tasks |
| Link an email for referencing purposes on your computer | Tasks or Keep |
| Add a date and time to be reminded of the item | Tasks or Keep |
| See tasks and lists in a minimalist design | Google Tasks |
| Link an email from Gmail mobile app | Google Tasks |
| Organise lists by date or custom order | Google Tasks |
For me personally, Google Keep wins hands down not just for taking notes but also as a key component of my productivity system.
You might like to check out Doing More with Google Tasks to get a better idea of whether that application is more suitable for you as a sole trader.
Get ready to be more productive in 2023
Want to learn how to master your to do list for less than the cost of a chai latte? You’ve come to the right place! My fully revised book gives you a step by step process that really works, using Google’s simple, easy to use, free software.
In less than an hour, you’ll learn how to increase your productivity and manage your to-do list without increasing your stress or the length of your working day.