Work Better with Google Workspace

Learn how to create travel time in your Google Calendar

Tired of having people booking back to back meetings and not leaving you enough time to actually get to an in-person meeting? This blog post reveals a hidden Google Calendar trick to hack your travel time and give you some much needed breathing (and travelling!) space.

Look, we’ve all been there – rushing to that meeting, stressing about traffic, and praying we don’t show up sweaty and flustered. But what if I told you there’s a hidden gem in Google Calendar that can transform your schedule into a time-management masterpiece? Let’s dive into this travel time hack and ditch the last-minute stress for good!


  1. Open up your Google Calendar on desktop as sadly this hack is not possible using the mobile app.
  2. Then either create your meeting or edit an existing one. Make sure you add the address of your meeting or event. In this example I’m going to set the location as the Espy at St Kilda Beach.
AD 4nXdLmbMq3b4BQIQQamwYlWcCGDfSsLox3C30PfyPlq2YPNXTlmSyyKPCgSAmz1 II6ec59KNj55s
  1. Then click on the ‘Preview in Maps’ icon next to the location field. 
AD 4nXeuOTcKcFg0pKjLh5DiNTkUMK6lxW6h1QMf4pb0k4nhxjWlRN AMAs7it0obho4lqV4ooRVh5cptZ0hH1lXknkwAHO9 no eZFqJWWdATDLoG XNJTbgbOKl2vmPtErkkaLmk
  1. Google Maps will pop right up in the sidebar with your meeting location set as the destination, and the ‘arrive by’ time set for the start of your meeting.
AD 4nXdGuvaSul NpBMYSOP3rsnODWS4V8TErTT GndOKjsF7SxIzaFHBjgnS32LvCHdxZOHBxhGXniSR 1GhcA MWlRuRJIawKvTltO7DKQCEeaL4ZkhEmADIODRy3r rsucsy5pICaraSeNdZtzcN7LoQUZBz?key=4fjHkM5o1XsR 45H3u9WyQ
  1. Click on Directions and enter your starting point like your home or office. Because of privacy reasons I’m not putting either of those locations in today, instead I’m going to be travelling from the State Library of Victoria.
  1. Choose whether you’ll be travelling by car, public transport, foot, or even cycling. As a good Melbournite I’ll be choosing public transport.
AD 4nXeIIw2YN345hWoMeM9ifIBgFsmNpezmXkfRHb61NzyflA iWcp7Db3XpTbM2 zJDhy K kBVz
  1. Once you’ve got your starting point and travel mode set, click the “Add to calendar” button. Click on Details if you want to see the full route information before you select it.
  2. Google automatically creates a brand new event before your main one, factoring in travel time from your starting point to the meeting spot. And best of all, you’ll be marked as busy for that commute time so you (hopefully) won’t get booked for any meetings!
AD 4nXfK5ey5RpSMt7umiL f5mUR UsBgAiYYTuc7Vbw5Uvv0CVHhmXLEhNx 3EGL6YqwJaf8l05QgTycSFu6rR5tFJlJyX3qN C k7qK7LBkMPDtVyTrkwmEKRaswKj5KYfpbEJTjluTGwqcZqcEuu53BN5ccq?key=4fjHkM5o1XsR 45H3u9WyQ

If you’ve got default notifications set up, then that will be applied to this event as well, but otherwise you might want to add a notification at the time of the event just to remind you to get travelling!

Want more personalised help?

I hope this article was of assistance to you, but if you want more personalised help then why not get in touch?

I specialise in helping small business owners just like you work better with Google Workspace so you can save time and money by streamlining your business processes; increasing your productivity; and improving client and employee comunications.

    Leave a Reply

    Your email address will not be published. Required fields are marked *