Articles

If you’re an administrator then you’ve got the power to change this for your users – read on to find out how. If you’re a user who’s experiencing this issue – send this article to your administrator!

Wondering why you can’t see a particular Google Workspace feature? Check out this table (updated each week) to see if it’s available for your particular Google Workspace license.

Want to sync certain events from a personal to a work Google Calendar without manually inviting it each time? Learn how a Zapier workflow may be the answer in this easy to read, practical article.

Want to track the amount of time you’ve spent on a particular project, client or activity? Learn how Google Calendar, Google Sheets and Zapier may be the answer in this easy to read, practical article.

Do you want to create or edit an event with a single click? How about jump to a specific date in Google Calendar? These shortcuts will help improve your productivity in less than 5 minutes!

We’ve all experienced it right? Someone sends us a calendar invitation and we want to attend but the time or date just isn’t right. So how do you suggest a new time if you’re using Google Calendar?

Do you ever have to create the same event over and over? Perhaps you’ve got standard ‘job details’ that need to be added to an event – how do you make sure they’re properly added?

Did you know there are two different ways to create a Google Calendar event from Gmail? Both are easy to do but you do end up with different calendar events

Did you start a trial of Google Workspace and decide it wasn’t for you? Sorry to see you go, but it’s fairly easy to cancel the trial.

Do you have many people needing access to the one inbox – like support staff or freelancers? This simple to understand article walks you through exactly how to set up such an inbox.

Using Google Workspace in your small business and want multiple emails like contact@, info@ etc? This simple to understand article steps you through exactly how to add them in a simple, easy to understand way

Do you have multiple domains that you’d like to manage through the one Google Workspace installation? Find out how in this simple, easy-to-read article.

Are you a Google Workspace user? You may be wondering what ‘workspace’ is in Google Drive and how to use it. Read on to find out more!

Wondering if Google Workspace can host your website? The short answer is yes – this easy to understand article walks you through the long answer including the pros and cons!

Having issues with Google Workspace? This comprehensive article describes all the support options available to you as an administrator

What does Google Workspace mean when it talks about Rapid release and Scheduled release domains?

No new rollouts at all this week but there were plenty of announcements from Cloud Next ’21 and quite a few previously announced updates completed rolling out

A much quieter week for Google Workspace update announcements compared to last week but there’s still a few interesting updates rolling out, so keep your eye out for those. 

This week we’ve got a lot of updates – upcoming and in-progress as well as updates that were completed last week. In fact there’s 14 in total!

Multi-factor authentication (MFA) is a way to prove your online identity through two different checks. It is sometimes called two-step verification (2SV) or two-factor authentication (2FA).

What a great question! And one that I think a lot of people ask. After all, you can set reminders on Google Keep just like you can on Google Tasks, you can put details into each and both show up in Google Calendar. So why choose one over the other? Do you even have to […]

Are you a sole trader/solopreneur and wondering why you’re not seeing suggested 1:1 chats based on current meetings on your Google Calendar?

A comprehensive guide to improving your small business Google Workspace security by setting up a separate Super Administrator account

Google Workspace Individual has now launched in five countries with 8 Google Meet premium features and a new version of Google Calendar booking appointment slots.

This is a complete guide to Google Chat for Google Workspace administrators. Learn how to set up and administer Google Chat in a small business with this simple to understand, but in-depth post.

This quick yet comprehensive article helps small business Google Workspace admins learn all they need to know about the May 2021 Google Meet updates including what they need to do as an administrator and the effect it will have on their end users.

This article explains how to resolve the “no access to google maps contact administrator” error in just a couple of quick easy steps – so let’s get started. Actually, before we do – just a reminder that you’ll need to have Google Workspace administrator rights to resolve this issue. If that’s you, fantastic. If not, […]

One of the main advantages of Google Calendar is how you can enter an event via the web interface and within seconds it is visible on your phone – or vice versa: add an event on your phone and woosh, there it is on Google Calendar on your computer. Unfortunately, for some people that last […]

I’ve previously written about using 2 factor authentication (2FA) to stay safer when using your Google account, even as a sole trader. I also mentioned how that particular authentication technique couldn’t be used with Google Workspace. However, there is another version of 2FA or two-step verification that can be used by Google Workspace users which […]

Has this ever happened to you – you’re trying to share your Google Workspace Calendar with someone outside of your business and the only option you have is ‘See only free/busy’ but really you want them to see the event details? For sole traders this usually happens when they try to share their work calendar […]

If you’re using the Google Keep mobile app then you can access previously synced Google Keep Notes even when you’re not connected to the internet. But what if you’re not using the mobile app?

No. I love Google Keep but I definitely do not recommend storing any sensitive information via it. Store all that information (passwords, personal identification information, bank details etc) in an app that’s specifically designed to hold all that information securely.

Yes they are. In fact they are so private that you can’t even share them with someone else, which is a major failing in my opinion and one of the reasons I still keep using Google Keep. Want to learn more about Google Keep and how you can use it in your small business? Check […]

Yes it is definitely possible to export a Google Doc to PDF. The way you do this export to PDF does differ depending on whether you’re using your PC or the mobile app though. Exporting a Google Doc to PDF on your PC In Drive on your PC open your Google Doc and select File […]

Wondering when a Google Calendar event was created or modified? There’s only one way to do that if you’re using the free version of Google Calendar.

Are Google Keep notes backed up? Well yes and no. But there’s a great way to keep a separate copy of them if you want via Google Docs

Have you changed the name of your Google Calendar on your PC or laptop? Many people do, to make the default Google Calendar name more meaningful to them. But, then you go to your Google Calendar mobile app and the name change hasn’t come through! So you refresh the calendar app; uninstall and reinstall it; […]

This question is asked a lot, and it is weird that Google Calendar doesn’t allow for this, given you can add alternate email addresses to your calendar. If you want the RSVP to come from your alternate email then you need to respond directly from that email, not from the main or default email.

This guide gives you three quick ways to get in touch through Google Calendar, with your guests on web or mobile.

I love the ability to copy a Google Keep note – personally I’ve set up a number of notes which act as templates (like packing lists for example) and when I need to use one I just copy it for my next trip or requirement. This article quickly and easily shows you how to do […]

In this chapter we’ll learn how to delete and restore Google Keep Notes on both the website and the mobile app.

In Chapter 3 of Google Keep for Small Business Owners we look at some of the basics: how to create and edit a note on both the Google Keep website and the mobile app

Want to automatically add a signature block to your email? Or choose a different signature every time you write an email? Learn how!

How do I work out if Instagram is right for my business? Eight things to ask yourself before hitting upload.

Last week I wrote about cyber security specifically passwords and passphrases and how using a password manager could help. What is a password manager? Password managers pretty much do what the label says – they allow you to store all your passwords in a virtual safe. All you need to remember is the safe’s ‘combination’ […]

Being online and digital is great – it can save small businesses (including sole traders) time, and allow owners to work ‘anywhere, anytime’. But with that connection also comes risk. We’ve all heard of online scams that target individuals and security breaches targeting large companies with the end result usually a request for money or […]

A few days ago I wrote about Getting Started with Google Tasks and today I thought I might go a little further into how you as a sole trader, professional or independent contractor can use this light-weight but extremely handy application from Google. If you haven’t looked at the earlier post then please do so […]

One of the things I like most about going digital is having the ability to take notes and get reminders about things no matter where I am. No more looking for paper or a pen; no more scribbling a phone number on the palm of my hand; no more searching for that Post It note […]

Update September 2020: Google is slowly rolling out the ability to add Tasks from the Google Calendar mobile app which is fantastic news. When you click on the + button in the bottom right, you’ll see the ability to add a Task as well as Event or Reminder. No more worrying about where your tasks […]

This is a question I hear a lot – someone will tell me they created a Google Keep reminder or a Google Task but that they can’t then see the item in their Google Calendar. The first thing is to confirm – is this happening on the desktop/laptop version of Google Calendar or on the […]

I love to-do lists (which might explain why I wrote a book called “Master your To-do list“) and I’m guessing if you’re reading this, you do too. Luckily Google has provided us with an easy to use, light-weight task (or to-do) application for free. Who shouldn’t use Google Tasks? Before going any further, I should […]