Work Better with Google Workspace

How Do I Suggest A New Time in Google Calendar

We’ve all experienced it right? Someone sends us a calendar invitation and we want to attend but the time or date just isn’t right. So how do you suggest a new time if you’re using Google Calendar?

How to propose a new time in Google Calendar as a guest

So the first thing to be aware of is it doesn’t matter if you’re using the paid version of Google Calendar, or the free version, this feature is available to everyone.

As an attendee if you want to propose a new time:

  1. On your calendar, click the event.
  2. Next to “Maybe,” click the Up arrow Up arrowand then Propose a new time.
click on the up arrow to suggest a new time in google calendar
  1. Select a different time or day. You can also add a message to your proposed time. This note will be visible to the organiser and all other guests though so don’t write something in there you might not want other people to see!
choose a new time and or date in google calendar
  1. Click Send Proposal. Now when you go back to your calendar and click on the event you’ll see that your proposed time is shown at the bottom.
see the proposed time when you click on the event

To propose a new time from an email invitation, at the top of the email, click More optionsand then Propose a new time.

propose new time from email

Trick for young players: The event stays in its original date / time location until the organiser accepts the proposed changes. So if you’ve said you’d prefer an alternative date or time, you’ll need to put a placeholder event in that spot to ensure you don’t accidentally double-book yourself.

How to accept a suggested time change as the organiser

  1. On your calendar, click the event with a clock icon.
click on event with clock icon
  1. Under “Guests,” you’ll see any notes from guests as well as proposed times.
see notes and proposed times
  1. Under the time proposal you want to review, click Review proposed time. You’ll now see your own calendar at the proposed time/date to see if it suits you.
  2. To change the event to the proposed time, click Save.

If you’ve got ‘Event Responses’ turned on in Google Calendar settings then you’ll also get an email with the proposed new time from your guests.

get a proposed new time through email
Get a proposed new time through email

Tip for young players: As an organiser you can’t propose a new time but you can simply change the date or time of the event and send an update out if you need to.

Want more personalised help?

I hope this article was of assistance to you, but if you want more personalised help then why not get in touch?

I specialise in helping small business owners just like you work better with Google Workspace so you can save time and money by streamlining your business processes; increasing your productivity; and improving client and employee comunications.

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